Recording

Official Records

The Recording Division of the Clerk’s Office is the central depository for all documents recorded in the Official Records Books of Hendry County as required by Florida Statute. These records include, but are not limited to deeds, mortgages, assignments, satisfactions, subdivision plats, deed restrictions, agreements, claims of lien, notices, tax warrants, final judgments, probate documents and other instruments relating to the ownership, transfer, encumbrance of or claims against real property or any interest in it. Other instruments that are recorded include declaration of domicile, certain court records, military service discharge and federal instruments. This division is also responsible for collection of state documentary stamps and intangible taxes on certain documents such as deeds and mortgages.

The Hendry County Recording Division is located on the second floor of the Hendry County Courthouse, 25 East Hickpochee Avenue, LaBelle, Florida 33935. The mailing address is P. O. Box 1760, LaBelle, Florida 33975. Office hours are from 8:30 A.M. until 5:00 P.M. Monday through Friday. Telephone number is 863-675-5203. Public computers are available in the Official Records Division for the public’s convenience.

The requirements for recording a deed are:

Per Florida Statutes, the following must be included: The signature of the grantor(s) must be notarized with the name and address printed below each signature. The notary’s name must also be printed. Two individual witnesses subscribing to the grantor(s) signature. Witness names must be printed below their signatures. A complete legal description must appear on the deed and the mailing address of the grantee(s). Also on the deed the name and mailing address of the person who prepared the instrument must appear on the face of the deed.

The Recording Division reviews each document to make sure they meet Florida Statute requirements. Appropriate fees are collected. If all the requirements are met, the Recording Division prints a Clerk’s number, official record book and page number along with the date and time of recording on each document. The documentary stamp tax collected is also printed on the deed. An alphabetical official record index and numeric index is created by compiling names contained in each document. Each document is digitally imaged and film is created from that image. The quality of the created film images are then verified and the original document is returned to the party indicated on the document. It is extremely important the images we create and place in the Official Records are legible and of the highest quality. The quality of our images depends upon the quality of the documents that you present to us for recording. Please ensure the print and writing is legible and dark.

Social Security, Bank Account, Credit, Debit and Charge Card Numbers:

Any person preparing a deed for recording in the official records or filing a court document should not include a social security number, bank account number or credit care number in such document unless required by law or court rule or necessary to the adjudication of a case. Any person has a right to request that the Clerk remove such items from an image or copy of a court or official records document. There is no fee charged for this request.

Internet Document Restrictions:

Effective June 5, 2002, some Official Records documents may not be placed on a publicly available internet website. The documents include military discharges, death certificates, court files, records or papers related to matters or cases governed by the Florida Rules of Family Law, The Florida Rules of Juvenile Procedure or The Florida Rules of Probate.